You took the time to create an enduring work of fantastic creation using Microsoft’s Word as your medium. The eBook you created looks good, has the right form, and is in every way just fine.. But you’d like to send out copies to your friends and reviewers as a PDF file, and you know that the hyperlinks in the Table of Contents won’t work in a PDF file. You decide to convert your masterpiece to a “paperback” version that has both page numbers and a TOC with page numbers. But how to do that painlessly and hassle-free?
Simple. You use a paperback template conveniently provided by Amazon’s Kindle resource page, and your very own Microsoft Word program.
These are the steps:
- Create a <Name of Book>folder in which to place your Good Works.
- Inside that folder, create four more folders: Cover Art, Book Template, Basic Book File, PDF Output File.
- Download into that Book Template folder, a “6 x 9 inch Paperback Blank Template.docx” template file.
- Download your book’s cover to the Cover Art folder.
- Download a pristine copy of your eBook version to the Basic Book File.
- Go through and correct any spelling or typos.
- Save a copy of the corrected version. Give it a distinctive name so you can find it again.
- Copy the corrected version to the clipboard.
- Open the “6X9 Inch Paperback Blank Template.docx” file and paste in the corrected copy of your book.
- Rename and save this file in the PDF Output File folder.
- Go through the newly-created paperback and remove any blank pages. Do some cosmetic cleanups to the fonts, spacings, heading styles. Insert page numbers in the center of the footer. Uncheck the “different pages” box when adding page numbers.
- Make any changes you may desire to the TOC and/or TOCsub styles.
- Create a Table Of Contents, changing the font styles to “Book Antiqua” everywhere. Make sure the TOC1 and TOC2 tabs are set at 4 inches.
- When all looks good, select “Options”. Then under “Proofing”, check the “Hide spelling errors and grammar errors” boxes.
- Select “Save”, and check “Embed fonts… ” and the “Embed only… ” Boxes.
- Select “Advanced” and select “Do not compress images..”, and set resolution to “330”.
- Use Microsoft Office Pro 2016 (or higher)Word program’s “Save as PDF” function to save and convert the book to a PDF file.
- Save the PDF file to the “PDF Output File” folder.
- SUCCESS!!! Word’s “Save As PDF” function works perfectly! Only caveat is: go through the Word document and eliminate any blank pages before converting. Be sure to update the page numbers in the TOC. Fix all spelling and formatting errors.
Now that wasn’t hard, was it? You have an unalterable PDF file that is a mirror image of your original eBook file, and additionally, you now have a manuscript tailored for publishing as a paperback if you so desire.
Good for you!